What is the change? The local Warsaw immigration office has begun implementing a new appointment booking system for work permit applications in Warsaw and the Mazovian region.

What does the change mean? The new system, in a trial phase, is now accepting appointments. With the new process, applicants will know whether or not their work permit appointment is granted at the appointment booking stage on the basis of a preliminary assessment of the employer and the impact that the employer has on the Polish labor market. Subsequently, applicants will receive a decision on their application on the day of the work permit appointment (provided that all required documents are submitted). With the change, the entire application process from the date the appointment is booked to the date a decision is communicated should take two or three working weeks.

  • Implementation time frame: A live trial is currently in place.
  • Visas/permits affected: Work permits in Warsaw and the Mazovian region.
  • Who is affected: Employers registered in the Mazovian region applying for work permits.
  • Impact on processing: The new system should speed processing times for work permit applications and decrease waiting times.
  • Business impact: Faster processing times will allow employers to on-board transfers and new hires more quickly.

Background: The previous work permit appointment system through the online scheduling portal inhibited the efficient booking of appointments. Appointments were booked out immediately after their release, creating an unreliable system and lengthy process. Overall, obtaining a work permit in Warsaw and the Mazovian region was becoming increasingly difficult and challenging to manage.

Analysis & Comments: Warsaw’s new work permit appointment booking system replaces an electronic system that frequently booked completely as soon as appointments were available. The new system is expected to effectively facilitate the work permit appointment booking and work permit submission process. Employers should anticipate delays while the new system is implemented.

Source: Deloitte LLP. Deloitte LLP is a limited liability partnership registered in England and Wales with registered number OC303675 and its registered office at 1 New Street Square, London EC4A 3HQ, United Kingdom.